Privacy policy – Club Sandwich website


The purpose of the Palmerston North City Council (PNCC) Club Sandwich webpage is to provide an open platform to encourage and facilitate access to current clubs groups, and teams (Clubs) within the Palmerston North City boundary by members of the public in a single convenient place.

We hope that the public will engage with Clubs directly, so in order to do this, we request that you provide contact details that may be publicised on the site. If you do not wish for any information to be published on the site, please do not include it. You may choose your preferred method of contact that suits your Club best, and we encourage you to provide as much detail as possible.

Privacy statement

Your privacy is important to PNCC. This privacy policy discloses what information we gather, why we collect the information, how it is collected, how we use it and how to correct or change it. In this policy the terms “our” and “we” refers to Palmerston North City Council and the terms “you” and “your” refer to Club Sandwich customers.

By using the Club Sandwich website, you consent to the data practices described in this statement.


We respect personal privacy and want you to feel confident that information you have with us is held safely and treated with care. We are committed to safeguarding personal information in accordance with the Privacy Act 1993.

We endeavour to only collect the data necessary to deliver the Club Sandwich service to you and the public. We gather various information about Clubs within the Palmerston North City Boundary for the purpose mentioned above. This information includes the following personal information:

  • Your name;
  • Your position;
  • Your contact details, including email, and club address or location;
  • Your telephone number/s;
  • Details of your club including key interest areas, costs and meeting times;
  • Your links to social media i.e. Facebook, Twitter etc.

Your personal information is provided to us in these ways:

  • By you to us for the purpose of promoting your club;
  • To us by you through any other method, including when signing up to our website to login and register or maintain your club and through your correspondence and discussions with us;
  • Location information may be mapped from your address provided.


We are committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure we have physical, electronic and managerial procedures to safeguard and secure the information we collect.

We ensure that third-party partners with PNCC agree to use your personal information in a manner that protects its privacy and security and agree to destroy this information when it is no longer required for our purposes.

Use of your information

Personal information is only used for the purposes for which it was collected, including the operation of the Club Sandwich website, to facilitate your use of our site and to manage your account in relation to our website, administration, delivery of services that you have requested, and to communicate with you.

We will never sell or rent your personal information to third parties. We may disclose other information to our trusted third-party partners so that we can provide better and more personalised services to you. Our third-party partners include data analysis and data augmentation companies such as Google.

We will use the information we collect from you for the purpose for which it is collected and for such other secondary purposes that are related to the primary purpose of collection. We may also use your personal information as otherwise required by law.

You acknowledge that location information may be used and produced on the webpage, in order to enhance user experience.

Website information

When you use our website, we may collect data about how you interact with us including:

  • Your browser’s internet address;
  • Your IP address;
  • The date and time of your visit;
  • Your electronic device;
  • The pages you have visited on our website and on other sites immediately prior to or after you visit our website.

This information may be used to:

  • Verify your identity when accessing our services;
  • Learn about your preferences in connection with the services we provide;
  • Facilitate connecting you with an associated club; and
  • Maintain and update our records.

We may also provide this information to our partners for carrying out data analytics services for the purpose of providing insights to our business operations. The information may be combined with other personal information we have collected from you or have received from a third-party partner.

About our cookies

Cookies are small pieces of information that our website sends to your web browser and stores on your devices hard drive. The Palmerston North City Council Club Sandwich website uses "cookies" to help you personalise your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.

We use cookies to collect statistical information about our website. One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the web server that you have returned to a specific page. This simplifies the process of recording your personal information and when you return to the same site, the information you previously provided can be retrieved, so you can easily use the features that you customized.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Club Sandwich website you visit.


You consent to the collection and use of your personal information by Palmerston North City Council in accordance with this privacy policy and the terms and conditions of the site. By using our website you consent to the storing and accessing of cookies on your device.

Access to information

You have the right to seek access to the personal information held about you, to advise us of any inaccuracy and to have the information corrected and updated. There are some exceptions to this right set out in the Privacy Act. If you make an access request, we will ask you to verify your identify and specify what information you require. To access, correct, update or remove personal information you have provided us please contact us at Alternatively, you can login into your profile and manage your information on the Club Sandwich site.

We retain information we collect about you where we have legitimate reason to continue to do so. However, we also have systems in place to destroy or anonymise your personal information in the event that we no longer require use of it for a lawful purpose.

Online registration

Unfortunately, data transmission over the internet can never be guaranteed as completely secure. We cannot ensure the security of information transmitted via the internet, either from you or to you, however we will use our best endeavours to protect your information.

Updates to our privacy policy

We reserve the right to change this policy. By continuing to liaise and engage with us in respect of any products and services supplied or provided by us, you agree to be bound by the amended policy. We recommend that you check from time to time to see if the policy has changed.